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Administrative Associate II - Admissions

Department: Admissions
Position: Full-time
Wage: $11.25 per hour plus complete benefit package
Union Affiliation: MPEA
Posting Date: March 16, 2016

Description

The Administrative Associate II answers calls and transfers callers to appropriate departments and facilitates the best means of communication and customer service; provides detailed information to inquiries via telephone, email and in person regarding admissions procedures and policies as well as general university programs and functions; maintains office appointment schedules for all admissions staff, schedules tours and confirms appointments and tours; creates and edits correspondence; runs and formats reports; performs general office duties including copying, faxing and filing; processes incoming and outgoing mail and distributes correspondence; greets guests; maintains inventory of office supplies for the admissions office and orders supplies as necessary; performs accurate and consistent data entry; maintains and updates university directory; assists with admissions budget, supervises work study students; assists with event planning and management; serves as office manager and performs other duties as assigned.  In state travel may be required.

Requirements

The successful candidate will possess a minimum of an associate’s degree and a valid driver’s license.

This position requires knowledge of office operations, including multi-line phone usage, phone etiquette, file management, and business correspondence formats. The position also requires a high level of accuracy, customer service, a comprehensive understanding of data entry and data management, general knowledge of academic and administrative relationships and knowledge of secretarial science, procedures and set up.

Technical requirements include thorough understanding of the Microsoft Office and Windows suite, knowledge of budget management and an understanding of the admissions procedures specific to Montana Western. A working knowledge of the block schedule (Experience One), the environment of southwest Montana and the majors offered at Montana Western is preferred.  Some supervisory experience is especially beneficial. Event planning and management experience is also beneficial.

Application

Applications will be accepted beginning March 14, 2016 and the position will remain open until filled. The priority deadline for first round of reviews is March 28, 2016. Send a letter of interest, resume, a photocopy of your valid driver’s license, and the names, phone numbers, e-mail and mailing addresses of three professional references to:

Director of Admissions
The University of Montana Western
710 South Atlantic Street
Dillon, MT 59725.

Applicants must also fill out the State of Montana Employment Application in full found at: http://wsd.dli.mt.gov/service/app.asp

The University & Dillon Area

The University of Montana Western, located in Dillon, Mont., is an innovative institution nestled in a scenic valley in the Rocky Mountains of south western Montana. The campus Full-Time Equivalent (FTE) for student enrollment is approximately 1,289. Montana Western has over 60 FTE faculty members, features small classes for all students and has been recognized for excellence by U.S. News and World Report. Montana Western’s small size and focus on education innovation have earned it the reputation of being a place where faculty and staff chose to collegially and creatively make a difference in the education of students. Montana Western is the first and only public four-year college in the nation to use block scheduling in which students take a single class at a time. This immersion learning program facilitates increased opportunities for experiential types of learning.

The mission of the University of Montana Western is to provide innovative interdisciplinary education through experiential learning that combines theory and practice. Montana Western services citizens of all ages with its academic, community service, and lifelong-learning programs. As part of the global community, Montana Western encourages diversity, international awareness, environmental responsibility, and mastery of technology as a gateway to the world.

Dillon, a community of 5,000 people, is known for outstanding public schools, safe environments, recreational opportunities and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for this position will be subject to a criminal background investigation.

Click here for a printable version of the job description.

 

 

 

 

Administrative Associate II

Department: Administration, Finance, Student Affairs and Human Resources
Position: Full-time
Wage: $10.20 – 12.00 per hour entry plus complete benefit package
Union Affiliation: None
Posting Date: February 2016

Description

Position serves as the administrative associate to the Office of Administration, Finance, Student Affairs, Business Services and Human Resources as well as payroll/benefit technician. 

Under supervision of the Payroll/Benefits Supervisor performs data entry and coding of payroll, personnel and benefit information into enterprise Human Resource Information System.  Explains procedures and policies to staff, resolves procedural problems and knows and understands leave categories, benefit types and applicable state and federal payroll and personnel laws.  Helps employees and retirees with payroll and benefit questions in a patient, courteous and confidential manner.  This position will be responsible for helping with the student employment process including employment verification, monitoring work study awards and coding.

Performs clerical and administrative functions such as answering phones, creating and editing correspondence and reports, organizing and maintaining paper and electronic files, reconciling bills.  Will use enterprise student account system to answer general questions and direct inquiries regarding students.  Makes travel arrangements, keeps appointment calendar and completes other administrative duties as assigned. Will meet, greet, direct and listen to problems from a variety of constituents with absolute confidentiality. 

Qualifications

Must be highly skilled in Microsoft Excel and Word. Must have experience using an integrated enterprise software system.  Must have ability to use problem solving skills and work independently in a fast paced office. Must have proven editing skills. Excellent customer service skills and the ability to keep all business confidential. Two years of post-secondary education and a completed degree are preferred. Banner system experience is preferred as is experience working in a state or university system.

The successful candidate must demonstrate:

·         Two years of experience in an administrative support position including a thorough knowledge of
          office practices and procedures;
·         Excellent organization skills, time management, confidentiality and multi-tasking skills;
·         Excellent oral and written communication skills, and customer services and leadership skills;
·         Proficiency with various software including but not limited to MS Office, Excel, Access, web creation
          tools and integrated software systems;
·         Resourcefulness, critical thinking, analytical skills, collaboration and documentation skills;
·         Basic knowledge of payroll and benefit processing;
·         Basic knowledge of budget and accounting management.

Application

To apply, please complete a State of Montana Job Application and a letter of application specifically addressing the qualifications and duties described above. Finalists for this position may be subject to a criminal background investigation. Also include the names, addresses, and phone numbers of three (3) current professional references. Submit application materials to:

Patricia Lake, Payroll/Benefits Supervisor
The University of Montana Western
710 South Atlantic Street
Dillon, MT 59725

For questions, call (406) 683-7031. Review of applications will begin on March 15, 2016, however the position will remain open until filled.

The University & Dillon Area

The University of Montana Western, located in Dillon, Mont., is an innovative institution nestled in a scenic valley in the Rocky Mountains of south western Montana. The campus Full-Time Equivalent (FTE) for student enrollment is approximately 1,289. Montana Western has over 60 FTE faculty members, features small cases for all students and has been recognized for excellence by U.S. News and World Report. Montana Western’s small size and focus on education innovation have earned it the reputation of being a place where faculty and staff chose to collegially and creatively make a difference in the education of students. Montana Western is the first and only public four-year college in the nation to use block scheduling in which students take a single class at a time. This immersion learning program facilitates increased opportunities for experiential types of learning.

The mission of the University of Montana Western is to provide innovative interdisciplinary education through experiential learning that combines theory and practice. Montana Western services citizens of all ages with its academic, community service, and lifelong-learning programs. As part of the global community, Montana Western encourages diversity, international awareness, environmental responsibility, and mastery of technology as a gateway to the world.

Dillon, a community of 5,000 people, is known for outstanding public schools, safe environments, recreational opportunities and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for this position will be subject to a criminal background investigation.

Click here for a printable version of the job description.

Web Developer/Design (Computer Specialist II)

Department: Marketing
Position: 12 month classified position
Wage: $17.061 per hour plus complete benefit package
Union Affiliation: Montana Public Employees Association
Posting Date: January 2016

Description

Working as an integral member of the university relations and marketing department, the web developer/designer is responsible for developing and maintaining the university’s web presence based on defined processes and strategic objectives.

The position ensures that the website serves as Montana Western’s central communications tool in providing content that is usable for viewers and accurately reflects the university’s brand strategy.

Under the direction of the director of university relations and marketing, the web developer/designer works closely with the university’s IT department to ensure seamless integration of web solutions and with a wide variety of university clients to evaluate content and determine appropriate navigational structure and placement.

The position requires a combination of technical knowledge and skills and proficiency in written and visual communication.

While the primary purpose of this position relates to university websites, the position will also assist in designing both digital and traditional communications to support university marketing efforts.

This employee performs specialized design, development and maintenance of websites, applications and associated web technologies with a high degree of independence and initiative utilizing specialized tools (content management systems, advanced visual design software and enterprise applications). 

This position will also lead and provide ongoing support of the university’s content management system and any additional enterprise systems that are associated with web initiatives. 

Knowledge, Skills and Abilities

•          Experience working with a PHP-based content management system (Joomla preferred).
•          Experience with user experience and information design
•          Experience integrating social media APIs into a web presence.
•          Experience creating HTML e-mails.
•          Experience in website development using HTML, CSS, JavaScript and PHP, and a front-end framework such as Bootstrap or Foundation.
•          Knowledge of Apache or other web servers and MySQL.
•          Knowledge of UNIX/Linux script writing for maintenance and monitoring purposes.
•          Understanding of SSL and data security principles, as well as backup and recovery processes.
•          Knowledge of all aspects of web accessibility and use of appropriate web analytic tools.  
•          Ability to effectively communicate with a wide range of individuals and constituencies who possess diverse technical backgrounds
            and skill levels.
•          Ability to manage complex projects, prioritize tasks and complete assignments in an accurate and timely manner.
•          Knowledge of graphic arts design principles and concepts, processes and procedures.
•          Experience with appropriate applications and software for use in web and graphics development (including Adobe Creative Suite, Apple
            iWorks applications).
•          Ability to work effectively as a team member.

Qualifications

Bachelor’s degree in computer science, web design, graphic design, media arts or digital media,
or equivalent experience.

Application

To be considered for this position, please submit the following:               

1.     Letter of application stating reasons for interest in the position, addressing the desired qualifications.
2.     Current resume.
3.     Samples of your website work.
4.     Completed and signed State of Montana Application for Employment (http://www.umwestern.edu/job-opportunities.html)
5.     Names, address and telephone numbers of three references.

Send application materials to:

Patricia Lake
The University of Montana Western
Campus Box 115
710 S. Atlantic St
Dillon, MT. 59725

Electronic copies may be sent to patricia.lake@umwestern.edu

Review of applications will begin on April 1, 2016 and continue until the position is filled.

The University & Dillon Area

The University of Montana Western, located in Dillon, Mont., is an innovative institution nestled in a scenic valley in the Rocky Mountains of south western Montana. The campus Full-Time Equivalent (FTE) for student enrollment is approximately 1,350. Montana Western has over 60 FTE faculty members, features small classes for all students and has been recognized for excellence by U.S. News and World Report. Montana Western’s small size and focus on education innovation have earned it the reputation of being a place where faculty and staff chose to collegially and creatively make a difference in the education of students. Montana Western is the first and only public four-year college in the nation to use block scheduling in which students take a single class at a time. This immersion learning program facilitates increased opportunities for experiential types of learning.

The mission of the University of Montana Western is to achieve academic excellence by sustaining a culture of concentrated experiential education. Montana Western services citizens of all ages with its academic, community service, and lifelong-learning programs. As part of the global community, Montana Western encourages diversity, international awareness, environmental responsibility, and mastery of technology as a gateway to the world.

Dillon, a community of 5,000 people, is known for outstanding public schools, safe environments, recreational opportunities and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for this position will be subject to a criminal background investigation.

Click here for a printable version of the job description.

     

 

eLearning Instructional Technologist

Department: Academic Affairs
Position: Full-time, 12 month plus complete benefit package
Salary: $40,000-$45,000
Union Affiliation: None
Posting Date: November 2015

Description

The eLearning Instructional Technologist will work with the provost and faculty to promote and support technologies for academic instructional use.  Candidates must have a passion for emerging technologies and a demonstrated ability to work with faculty for successful technology adoption.  The eLearning Instructional Technologist reports directly to the Provost, supervises one part-time staff member, and collaborates with the Dean of Outreach, IT Director, faculty and other administrative professionals.

Responsibilities

The Instructional Technologist is responsible for the research, recommendation, development, implementation and management of existing and emerging technologies to enhance teaching and learning.  This position includes responsibility for primary vision, support, and maintenance of the online learning management system (Moodle).  The Instructional Technologist also works with IT and faculty to maintain the teaching and learning lab (Sandbox Classroom) where faculty get “hands on” opportunities to learn to make optimal use of instructional technology tools.

Qualifications

The successful candidate must meet the following qualifications:

  • Bachelor’s degree in instructional technology, education or related field (Master’s preferred)
  • Experience supporting Learning Management Systems (Moodle, Desire2Learn, Blackboard, etc...)
  • In-depth knowledge of instructional and universal design strategies
  • Excellent oral and written communication skills
  • Demonstrated adoption of social media and emerging technologies in an educational setting
  • Demonstrated ability to work professionally with students, faculty and staff
  • Experience delivering academic or professional training and conducting evaluation and assessment

Application

To apply, submit a letter of application, current vitae, and the names, addresses, and phone numbers of three professional references.  To be fully considered, the letter of application must address all of the job qualifications.  Send application materials to:

outreach@umwestern.edu
or
Dr. Anneliese Ripley
The University of Montana Western
710 South Atlantic St.
Dillon, MT 59725

Review of applications will begin January 4th, 2016.

The University & Dillon Area

The University of Montana Western, located in Dillon, Mont., is an innovative institution nestled in a scenic valley in the Rocky Mountains of south western Montana. The campus Full-Time Equivalent (FTE) for student enrollment is approximately 1,350. Montana Western has over 60 FTE faculty members, features small classes for all students and has been recognized for excellence by U.S. News and World Report. Montana Western’s small size and focus on education innovation have earned it the reputation of being a place where faculty and staff chose to collegially and creatively make a difference in the education of students. Montana Western is the first and only public four-year college in the nation to use block scheduling in which students take a single class at a time. This immersion learning program facilitates increased opportunities for experiential types of learning.

The mission of the University of Montana Western is to achieve academic excellence by sustaining a culture of concentrated experiential education.  Montana Western services citizens of all ages with its academic, community service, and lifelong-learning programs. As part of the global community, Montana Western encourages diversity, international awareness, environmental responsibility, and mastery of technology as a gateway to the world.

Dillon, a community of 5,000 people, is known for outstanding public schools, safe environments, recreational opportunities and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for this position will be subject to a criminal background investigation.

Click here for a printable version of the job description




Substitute Teacher - Curious Minds

Department: Curious Minds Early Care & Education Center
Position: Part Time/as needed
Wage: $8.50/hour
Union Affiliation: None
Posting Date: October 2015

Description

  • Caregivers are responsible for direct care, protection, supervision, and guidance of children through active involvement or direct observation and will be actively engaged with the children, aware of them and what they are doing at all times.
  • Implement curriculum in the absence of the lead teacher: helping with projects and activities, sitting with children in circle and singing, supervising and redirecting child behavior while in circle time, meal time, story time and during self-directed activity.
  • Greet parents and relay important information when they are picking up or dropping off their child/ren.
  • Help maintain a safe, clean, nurturing environment.  Help children learn to pick up after each activity when required to do so. 
  • Document children’s activities, interests and growth.
  • Assist children in becoming independent and self-reliant, dressing for weather appropriately, taking walks and going on field trips.
  • Answer the phone properly and relay messages to the appropriate personnel.
  • Utilize “Positive Child Guidance” techniques.  Give choices as much as possible within the result you want and tell the children what you WANT them to do.  Instead of DON’T run, say “please walk”; instead of “DON’T go up the slide”, say “DOWN the slide UP the stairs.” Etc. 
  • Ask Open Ended questions (these are any question that can’t be answered with a “yes” or “no”) in order to stimulate children’s thinking.
  • Eat with children at meal times allowing children to serve themselves and model appropriate mealtime behavior and pleasant conversation.
  • Attend in service trainings as required and keep current on 1st aide and child /infant /adult CPR.
  • Be willing to help in all positions when necessary such as meal preparation, cooking, dishwashing and clean up.
  • Abide by the code of ethical conduct and confidentiality as put forth by the NAEYC.
  • Agree to complete federal and state background checks with fingerprinting.  

Qualifications

  • Be at least 18 years of age
  • Be current with immunizations to include Tetanus (every 10 yrs) and MMR
  • Have sufficient language skills to communicate with children and adults
  • Have the following training and experience: 
          -Two years experience in an early childhood program or
          -Child Development associate credential or
          -A bachelor of arts or an associate degree in education or related field
  • Hold a current course completion card in infant, child and adult CPR and infant choking response; be currently certified in standard first aid

Application

To be considered for this position, please submit a cover letter stating reasons for your interest in the position and addressing the desired qualifications, and a resume listing educational background and employment. Include three professional references and a completed State of Montana Government Job Application (available at http://wsd.dli.mt.gov/service/app.asp or through Montana Job Service) to:

Heidi Eavenson
The University of Montana Western
710 South Atlantic Street
Dillon, MT 59725

Please send electronic copies (limit to six PDF pages) to: heidi.eavenson@umwestern.edu

For additional information, call (406) 683-7320.

Review of applications will begin immediately and continue until the position is filled.

The University & Dillon Area

The University of Montana Western, located in Dillon, Mont., is an innovative institution nestled in a scenic valley in the Rocky Mountains of south western Montana. The campus Full-Time Equivalent (FTE) for student enrollment is approximately 1,350. Montana Western has over 60 FTE faculty members, features small classes for all students and has been recognized for excellence by U.S. News and World Report. Montana Western’s small size and focus on education innovation have earned it the reputation of being a place where faculty and staff chose to collegially and creatively make a difference in the education of students. Montana Western is the first and only public four-year college in the nation to use block scheduling in which students take a single class at a time. This immersion learning program facilitates increased opportunities for experiential types of learning.

The mission of the University of Montana Western is to achieve academic excellence by sustaining a culture of concentrated experiential education.  Montana Western services citizens of all ages with its academic, community service, and lifelong-learning programs. As part of the global community, Montana Western encourages diversity, international awareness, environmental responsibility, and mastery of technology as a gateway to the world.

Dillon, a community of 5,000 people, is known for outstanding public schools, safe environments, recreational opportunities and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for this position will be subject to a criminal background investigation.

Click here for a printable version of the job description

 

 

Provost Search

Provost image 240

UMW conducts national search for new provost.

The University of Montana Western has launched a national search for the provost and vice chancellor for academic affairs position.

(read more)