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Venue Fees

VenuePrice per DayConfiguration FeesAdditional Fees
Beier Auditorium$500.00 & $25.00/hr theater tech support  
Beier Auditorium$250.00 Meeting space/House lights and microphone
Small Auditorium$300.00 & $25.00/hr theater tech support  
Small Auditorium$250.00 Meeting space/House lights and microphone
BH 311$150.00  Increases by $25.00 for every additional 1-50 guests/5 tables after first 100 guests
Dining Hall$200.00 Set-up fee, if applicable
Lewis and Clark Room$250.00 Meeting spaceIncreases by $25.00 for every additional 1-50 guests/5 tables after first 100 guests
Lewis and Clark Room$300.00 Buffet and banquet service for 100 guests/10 tablesIncreases by $25.00 for every additional 1-50 guests/5 tables after first 100 guests
Classrooms$100.00 Set-up fee, if applicable 
Common Areas$75.00 Set-up fee, if applicable
Large Computer Lab$200.00 Set-up fee, if applicable 
Egames Computer Lab$200.00 Set-up fee, if applicable
Small Computer Lab$200.00 Set-up fee, if applicable 
PE Upstairs Gym$300.00 Open gym
Keltz Arena, Gym $350.00 Open gym 
Keltz Arena, Banquet$1,200.00 Stage set-up additional $50.00Increases by $25.00 for every 50 guests/5 tables after first 100 guests
Tundra$50.00/$250.00Green space w no electricity/Outdoor event w electricity 
Vigilante Field$1,500.00 
Mathews Hall Lawn$50.00/$250.00Green space w no electricity/Outdoor event w electricity 
Legacy Plaza$50.00/$250.00Outdoor space w no electricity/Outdoor event w electricity
Conference Rooms$100.00 Set-up fee, if applicable 
Facility Use Fee for Summer Groups$10.00 Week/Person – Library, Classrooms, Computer Labs
Labor Fee$25.00/hrHourly labor charge per event worker  
Set-up Fee$50.00/event Applies to special/additional set-up requests for events & meetingsMultiple fees can be charged based on scale of special/additional set-up requests
IT Use Feesee equipment fees sectionPortable outdoor screen additional $25.00Additional mic $15.00 wired, $50.00 wireless
Security Feevaries by event, consultation required
IT Support Fee $25.00/hr Hourly labor charge per IT worker  
Conference Services Coordination Fee$25.00/hr, two-hour minimum
Served Meal Fee$100/mealUp to 100 guestsIncreases by $25 for every additional 1-50 after first 100 guests

Catering & Rental Fees

ItemPrice
Linen Napkins – Rental$0.50 each
Linen Tablecloths – Small $3.00 each
Linen Tablecloths – Large $5.00 each
4′ or 6′ Rectangular Table$8.00 each
8′ or 10′ Rectangular Table$12.00 each
60″ Round Table$12.00 each
Folding Chairs$1.50 each
Wine Glasses$1.00 each
Iced Beverage Goblet$1.00 each
Electric Chaffing Dish$15.00 each/day
Fuel Chaffing Dish$18.00each/day (includes fuel)
These items can only be rented as an add on to a catering or event order & is subject to availability. Equipment rental is for 24 hours unless other arrangements are made 72 hours prior to the pick-up date.  UMW does not offer delivery. All items are subject to inspection upon return for damage. If damage outside of regular wear & tear occurs, replacement fees will be added to the invoice. Subject to availability. Last minute additions or changes are subject to a $25 convenience fee.

Equipment Fees

EquipmentPrice
Additional Microphone$15.00 each, per event or day, if event is multiple days
Lapel Microphone$25.00 each, per event or day, if event is multiple days
Laptop$25.00 each, per event or day, if event is multiple days
Portable Projector$150.00 each, per event or day, if event is multiple days
Small Stage (1-3 pieces) $50.00 per event or day, if event is multiple days
Large Stage (3+ pieces)$100.00 per event or day, if event is multiple days
Subject to availability. Last minute additions or changes are subject to a $25 convenience fee, plus labor where applicable. Equipment rentals are available for on campus events only.