Event Fees

Venue Fees

VenuePrice per DayConfiguration FeesAdditional Fees
Beier Auditorium$500.00 & $25.00/hr theater tech support To be determined Set up fees if applicable
Beier Auditorium$250.00 Meeting space with house lights and microphone and projector
Small Auditorium$250.00 Meeting space with house lights and microphone- no projector available
BH 311$150.00  Increases by $25.00 for every additional 1-50 guests after first 100 guests, additional set up fees may be applicable
Dining Hall$200.00 Set-up fee, if applicable
Lewis and Clark Room$250.00 Meeting spaceIncreases by $25.00 for every additional 1-50 guests after first 100 guests, additional set up fees may be applicable
Lewis and Clark Room$300.00 Buffet and banquet service for 100 guestsIncreases by $25.00 for every additional 1-50 guests after first 100 guestsadditional set up fees may be applicable
Classrooms$100.00 Set-up fee, if applicable 
STC Great Room$200.00 Meeting spaceIncreases by $25.00 for every additional 1-50 guests after first 100 guests, additional set up fees may be applicable
STC Great Room$200.00
Buffet and banquet service for 100 guests
Increases by $25.00 for every additional 1-50 guests after first 100 guests, additional set up fees may be applicable
Common Areas$75.00 Set-up fee, if applicable
Large Computer Lab$200.00 Set-up fee, if applicable 
Egames Computer Lab$200.00 Set-up fee, if applicable
Small Computer Lab$200.00 Set-up fee, if applicable 
PE Upstairs Gym$300.00 Open gym
Keltz Arena, Gym $350.00 Open gym 
Keltz Arena, Banquet$1,200.00 Stage set-up additional $50.00Increases by $25.00 for every 50 guests/5 tables after first 100 guests
Tundra$50.00/$250.00Green space w no electricity/Outdoor event w electricity 
Vigilante Field$1,500.00 
Mathews Hall Lawn$50.00/$250.00Green space w no electricity/Outdoor event w electricity 
Legacy Plaza$50.00/$250.00Outdoor space w no electricity/Outdoor event w electricity
Conference Rooms$100.00 Set-up fee, if applicable 
Facility Use Fee for Summer Groups$10.00 Week/Person – Library, Classrooms, Computer Labs
Labor Fee$25.00/hrHourly labor charge per event worker  
Set-up Fee$25.00+Applies to special/additional set-up requests for events & meetingsMultiple fees can be charged based on scale of special/additional set-up requests
IT Use Feesee equipment fees sectionPortable outdoor screen additional $25.00Additional mic $15.00 wired, $50.00 wireless
Security Feevaries by event, consultation required
IT Support Fee $50.00/hr Hourly labor charge per IT worker  Minimum one hour
Conference Services Coordination Fee$35.00/hr, two-hour minimum
Served Meal Fee$200/mealUp to 100 guestsIncreases by $25 for every additional 1-50 after first 100 guests

Catering & Rental Fees

ItemPriceReplacement Fee for Missing or Damaged Items
Linen Napkins – Rental$0.50 each$2.00 each
Linen Tablecloths – Small $3.00 each$12.00 each
Linen Tablecloths – Large $5.00 each$20.00 each
4′ or 6′ Rectangular Table$8.00 each$150.00 each
8′ Rectangular Table$12.00 each$200.00 each
60″ Round Table$12.00 each$250.00 each
Folding Chairs$1.50 each$25.00 each
Wine Glasses$1.00 each$4.00 each
Iced Beverage Goblet$1.00 each$4.00 each
Electric Chaffing Dish$15.00 each/day$100.00 each
Fuel Chaffing Dish$18.00each/day (includes fuel)$100.00 each
These items can only be rented as an add on to a catering or event order & is subject to availability. Equipment rental is for 24 hours unless other arrangements are made 72 hours prior to the pick-up date.  UMW does not offer delivery. All items are subject to inspection upon return for damage. If damage outside of regular wear & tear occurs, replacement fees will be added to the invoice. Subject to availability. Last minute additions or changes are subject to a $25 convenience fee.

Equipment Fees

EquipmentPrice
Additional Microphone$15.00 each, per event or day, if event is multiple days
Lapel Microphone$25.00 each, per event or day, if event is multiple days
Laptop$25.00 each, per event or day, if event is multiple days
Portable Projector$150.00 each, per event or day, if event is multiple days
Small Stage (1-3 pieces) $50.00 per event or day, if event is multiple days
Large Stage (3+ pieces)$100.00 per event or day, if event is multiple days
Subject to availability. Last minute additions or changes are subject to a $25 convenience fee, plus labor where applicable. Equipment rentals are available for on campus events only and are subject to availability. All items are subject to inspection upon return for damage. If damage outside of regular wear & tear occurs, replacement fees will be added to the invoice.