400.9 Deferment of Fees

Date Adopted: 11/18/1999
Date Last Revised: 02/08/2024
Date Last Reviewed: 01/16/2024
References: BOR 940.6
Issuing Office: Administration and Finance
Approved By: Vice Chancellor for Administration and Finance

1. Policy

   In accordance with Board of Regents Policy, the University of Montana Western allows students to defer payment of fees in equal installments for the academic term.

2. Purpose

   The purpose of this policy is to provide a deferred payment plan for students not able to secure other reasonable lines of credit through private financial institutions.

3. Procedures

   1. For a regular 16-week semester:

      1. Deferred payment contract is requested by the student. This contract is available at the Business Services Office and included with the first billing for the semester. This contract must be submitted to Business Services every semester the student chooses to use the deferred payment option. The first payment at registration must be one-fourth (1/4) of the total fees and charges plus the $30 deferred payment fee and must be paid by the first day of each semester.
      2. One-fourth (1/4) of the total fees and charges must be paid no later than October 1 for the fall semester and February 1 for the spring semester.
      3. One-fourth (1/4) of the total fees and charges must be paid no later than November 1 for the fall semester and March 1 for the spring semester.
      4. The final one-fourth (1/4) of the total fees and charges must be paid no later than December 1 for fall semester and April 1 for spring semester.

   2. For Summer Term:

      1. The total fees and charges plus the $30 deferred payment fee are due the first week of a Summer term, or the second official day of a workshop.
      2. The deferred fees and charges must be paid no later than the last official day of Summer term, or a workshop.
   3. In order to accommodate the late receipt of pending financial assistance, UMW may adjust the minimum amount to be paid at the time the student enrolls or the repayment terms specified above.
   4. A deferred payment charge will be levied in the amount of $30 per semester for each approved deferred installment.
   5. Student fee deferrals will be granted on a semester basis. All regular fees and charges for the current semester, including books, requested health insurance, and room and board, assessed at the time of the scheduled fee payment may be included in the deferral.
   6. Failure to make deferred payments in accordance with the scheduled repayment plan may be cause for cancellation of a student’s enrollment with no refund of amounts previously collected. Students may be determined ineligible for a deferment the following semester.
   7. In case of default or delinquency in the repayment of all or any part of a scheduled installment, a late charge of $25 shall be assessed against each late installment. The student will assume liability for any subsequent collection costs and interest assessments incurred by the institution or the state.
   8. The deferred charge or late payment charge may be waived by the institution for extenuating circumstances.

4. Authority

   BOR Policy 940.6 Fee Deferment

5. Responsibility

   Vice Chancellor for Administration and Finance, Director of Business Services